Privacy Policy
SJF Operational Solutions United Kingdom
SJF Operational Solutions (“we”, “us”, “our”) is committed to protecting your privacy and ensuring that your personal data is handled responsibly, transparently, and in accordance with applicable UK data protection laws.
This Privacy Notice explains what information we collect, how we use it, and the rights you have when using our websites, applications, and digital services.
1. Information We Collect
We may collect and process the following types of information:
Personal Information
Name
Email address
Contact details
Account information
Usage & Technical Data
Device information
App interaction data
Log files and diagnostic information
Operational & Compliance Data
For compliance‑focused applications, we may collect:
Audit data
Inspection records
Risk assessments
Safety check information
Health, Fitness & Lifestyle Data
For fitness and lifestyle applications, we may collect:
Activity data
Movement assessments
User‑entered health or lifestyle information
Camera & Media Data
Some of our applications may request access to your device’s camera. We only use the camera for the following purposes:
Capturing photos or videos for audits, inspections, or evidence logs
Scanning QR codes or documents
Recording movement or posture assessments (fitness apps)
Uploading images directly into app workflows
We do not access your camera without your explicit permission, and camera data is only used for the specific feature you choose to activate. We do not store or process camera footage unless you intentionally capture and submit it within the app.
2. How We Use Your Information
We use your data to:
Provide and improve our applications
Support compliance, safety, and risk management workflows
Deliver fitness, lifestyle, and wellbeing features
Personalise user experience
Maintain security and prevent misuse
Meet legal or regulatory obligations
We never sell your personal data.
3. Legal Basis for Processing
We process personal data under one or more of the following legal bases:
Consent (e.g., camera access, health data)
Contractual necessity (to provide app functionality)
Legitimate interests (improving services, security)
Legal obligations (compliance‑related record keeping)
4. Data Storage & Security
We implement appropriate technical and organisational measures to protect your data from loss, misuse, or unauthorised access. Data is stored securely within the UK or other approved regions that meet UK GDPR standards.
5. Sharing Your Information
We may share data with:
Trusted service providers (e.g., hosting, analytics)
Regulatory bodies when legally required
Organisations you belong to, if the app is provided through your employer or contractor relationship
We do not share data with third parties for marketing purposes.
6. Your Rights
You have the right to:
Access your data
Request correction or deletion
Withdraw consent (including camera access)
Restrict or object to processing
Request data portability
To exercise your rights, contact us using the details below.
7. Children’s Privacy
Our applications are not intended for users under 16 unless explicitly stated. We do not knowingly collect data from children without appropriate consent.
8. Contact Us
For questions about this Privacy Notice or your data rights, contact:
sarah@sjfoperationalsolutions.co.uk